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Inca Trail 4 day Trek Group Booking
Details 2008
Step 1: Ensure
that you are making the reservation plenty of time in advance.
Check that there are still spaces available in our group (see
previous page for list of available dates - this information is
updated several times a week) and book as far ahead as possible
since our trek departures dates are offered on a
first-come-first-served basis. Check that your passport is valid
for at least 6 months after the date that you enter Peru. If you
do not have a valid passport or plan to renew your passport before
coming to Peru please see our
Frequently Asked Questions
page for more details.
Step 2: Fill in the Inca Trail reservation form below and email
it to us (cut out the following information, paste it into
your email to us and fill in the missing details). Details should
be filled in for each group member.
Please do not make a reservation until you have all the details
below. We cannot accept a booking without all the names,
nationalities, passport numbers and ages.
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Standard Inca Trail Application Form:
We would like to make the following Inca Trail trek reservation:
Trek Title: Inca
Trail 4 day Group Service
IT4G
Basic trek price per person 2008:
US$425
Trek departure date:
Prior arrival date in Cusco:
Person 01
Passport Name (first & family):
Passport Nationality:
Passport Number:
Age (at time of starting the trek):
Gender: Male / Female
Student with ISIC card: No / Yes
Services of a third of a porter US$35 & maximum of 6kg per person:
No / Yes
Vegetarian / special diet meals required: No / Yes (if yes please
give details)
Sleeping bag rental for the 4 day trek US$15: No / Yes
Extra night at Aguas Calientes after the trek (regarding date of
train ticket only): No / Yes
Person 02
Passport Name (first & family):
Passport Nationality:
Passport Number:
Age (at time of starting the trek):
Gender: Male / Female
Student with ISIC card: No / Yes
Services of a third of a porter US$35 & maximum of 6kg per person:
No / Yes
Vegetarian / special diet meals required: No / Yes (if yes please
give details)
Sleeping bag rental for the 4 day trek US$15: No / Yes
Extra night at Aguas Calientes after the trek (regarding date of
train ticket only): No / Yes
We would also appreciate it if you could tell us how you found out
about Peru Treks & Adventure
1. Recommended by a friend
2. Recommended by South America Explorers Club
3. Recommended by Andean Travel Web Guide to Peru
4. Recommended in
South American Handbook / Lonely Planet or other guide book
4. Advert in a guide book / magazine / newspaper
5. Searching the internet
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Email the above information
to us at: |
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IMPORTANT NOTE: We have received feedback from many
clients saying that our confirmation emails are often directed to
their spam folder rather than their inbox. To ensure that you
receive our reply, please modify your Junk or Spam filter settings
to allow the incoming "info@perutreks.com" email address. You may
also want to add this email address to your list of known
contacts. This will prevent our responses from being filtered into
your Junk or Spam mail folder.
Step 3:
We will send you confirmation of
trek availability and deposit details:
We will send you an email confirming trek availability and confirm
the total price of the trek and any additional services that you
may have requested. We will also include details of how to pay the
deposit (US$175 per person) and
the date by which you must send it.
We will usually ask you to pay the trek deposit within 3 days of
us accepting your trek booking. Do not send any
money until we have confirmed your trek dates by email
!
Step 4: Payment of the trek deposit: Having checked that
the details
in our trek confirmation email we send
you are correct, you
are ready to make the deposit.
Methods of paying the trek deposit are as follows. We will
send you more detailed information about how to pay your trek
deposit with our trek confirmation email.
(1) Payment by Pay Pal - No fees
(preferred method of payment). Many people will
already be familiar with using this system and have Pay Pal
accounts which is the primary method for purchases and sales on
E-bay. However an account is not necessary and clients can pay
with Pay Pal by just using their credit cards.
You will not be asked to pay any additional Pay Pal fees since
these fees are included in the price of the trek. We will send you further details
with our trek confirmation email.
(2) Payment by Western Union
- There are additional fees associated with this method of payment
The method of payment depends on which country that
you are sending the money.
From the USA, Canada, UK,
Ireland, Australia, France, Netherlands & Norway you can make the
money transfer online. Just visit the website
www.westernunion.com and follow the
instructions. Visa and MasterCard can be used. The charge is less
if you go directly to a local Western Union agent in your town and
pay in cash. For countries other than those mentioned above you
will have to go to the office of your local agent to pay the
deposit. The Western Union website allows you to search for the
agent nearest to where you live.
There are over 245,000 agents throughout the world so you should
have no problem finding one that is convenient to you.
(3) Payment by International bank transfer
- There are additional fees associated with this method of payment.
We can only accept payments by bank
transfer to our Peru bank account for amounts greater than
US$1000.
(4) British clients can also pay their deposits
into our Lloyds TSB
account in the UK (no fees associated with this method of payment).
Unfortunately we
do not accept credit cards directly.
Please note that we will only send you
detailed information on how to make the deposit payment once we have
confirmed your trek booking.
DO NOT SEND ANY PAYMENT UNTIL WE HAVE
CONFIRMED YOUR RESERVATION FIRST.
Step 5: Confirmation of trek deposit receipt: We will send
you an email confirming that we have received your trek deposit.
Step 6: Come to Cusco and pay the remaining trek balance.
You can pay the balance of the trek at our offices in Cusco
(minimum of 2 days before trek departure, before 7pm). Payment can
be made in cash US$, local currency (Peruvian Nuevo Soles) or American
Express Travel Checks (+ 3% commission charged). You can withdraw
cash in either US$ or Peruvian Sole from one of the many ATM
machines in Cusco (Visa, MasterCard, etc). Prior to departing for
Peru it is advisable to inform your bank that you are coming to
Peru, so that you do not experience any problems with your
credit/bank cards whilst abroad. Remember that the limit that you
can withdraw each day in Peru may be less than your normal limit
at home.
In the Event of Trek Cancellation by the Client
Please note that the trek deposit of
US$175 per person is non-refundable. The deposit is used to
reserve space within the group. Once we have made a trek
reservation with the government authorities we cannot then change
any details of the reservation (your name, passport number or
departure date). If you have to cancel your
trek booking government authorities will not let us fill your
cancelled spaces with other clients, we just have to depart with a
smaller less-economic group. Once purchased the trek
permits are non-refundable and non-transferable.
(i) Trek cancellation prior to 7pm two days prior to trek
departure (after having paid the trek deposit): Loss of trek
deposit. All other payments will be refunded in full. Note that if
the trek balance is not received prior to 7pm two days before trek
departure then the trek will be deemed to have been cancelled and
the deposit cannot be returned. Once we have bought the trek
permits it should be noted that we cannot then substitute other
trekkers in your place if you have to cancel. The Inca Trail trek
permit, bus ticket and train ticket will not be returned.
(ii) Trek cancellation between 7pm two days before trek departure
and prior to actual trek departure (i.e. once you have paid for
the trek in full): The unused Inca Trail trek permit will be
returned as well as the train ticket for Aguas Calientes to
Ollantaytambo and the bus ticket from Machu Picchu down to Aguas
Calientes. If you have hired the services of third of a porter we cannot refund
your payment and the porter will continue on the Inca Trail as
originally contracted to do so. If you have hired a sleeping bag
we will refund this amount in full.
iii) Once you have started the Inca Trail (i.e. once you board the
bus in the morning) we can only return your train ticket
from Aguas Calientes to Ollantaytambo and your bus ticket from
Machu Picchu down to Aguas Calientes. We cannot make any cash refunds.
Failure to be able to continue with the trek will be treated as a
cancellation. Any costs associated with returning to Cusco or
returning to Ollantaytambo and then continuing to Aguas Calientes
and then onto Machu Picchu must be met by yourselves. These costs
include all transport costs (you, the guide and any friends
accompanying you), hotel accommodation and any medical expenses
(thankfully this is a very rare event).
In the event of any trek cancellation, Peru Treks & Adventure will
be happy to cooperate in providing any necessary documentation to
enable a legitimate insurance claim.
IMPORTANT: Possible changes to Inca Trail trek
price 2008:
The above Inca Trail prices are based
on the following third party costs which are outside of our
control:
1: Inca Trail entrance fee is
244 Peruvian Soles, about US$83 (US$30 discount for students with ISIC
cards and children <16yrs) and 41 Soles, about US$14 for all of
our porters. The price paid for the entrance fee is clearly marked
on the trek permit. This price includes entrance to Machu Picchu.
The government reserves the right to increase the entrance fee at
any time and may only give us one or two weeks notice.
(information updated on the 10 Jan 2008)
2: Included in the price of the trek
is the train ticket from Aguas Calientes to
Ollantaytambo on the Backpacker Cerojo train which currently
costs US$40 per person. (details of service and price can be
checked on the Peru Rail website
www.perurail.com) The Peru Rail website states that
they
reserve the right to change the price at anytime. Peru Rail have
not announced their prices for 2008. However we expect the price
to increase by about US$20 (this would be an increase of 50% on an
already expensive 40km journey). There is also the possibility
that Peru Rail will no longer sell a one-way ticket and will only
sell return tickets i.e. Ollantaytambo - Aguas Calientes -
Ollantaytambo. If this is the case it is possible that the price
of the ticket could increase by more than US$40 per person!! We
will try to do everything in our control to keep the price of the
ticket to as low as possible, but clients must be prepared for such
increases in the price of the train ticket. Peru Rail currently
runs a monopoly service so we don't have an alternative (Peru Rail
is owned by Orient Express which is registered in Bermuda and
listed in the NY stock exchange). The price paid for the train ticket is clearly marked on
the ticket.
3. Included in the price of the trek
is the bus ticket from Machu Picchu down to Aguas Calientes
which currently costs US$6 per person. It is not anticipated
that these costs will increase during 2008, and if they do they
are unlikely to increase by more than US$2 per person. The price
paid for the train ticket is clearly marked on the ticket.
4. Local sales taxes known as
IGV are included in the price of the Inca Trail trek. The
currently rate of IGV is 19%. It is not anticipated that this rate
will increase during 2008
5. Exchange Rate. The Inca
Trail trek price of US$425 is based on an exchange rate on the 01
January 2008 was 1 USD = 2.95 Peruvian Soles. Although we accept
payment for the trek in US dollars the majority of our expenses
are in Peruvian Soles (trek permits, wages, food, taxes). Peru
Treks will absorb any change in costs up to 15 points difference
from 2.95. i.e. if the exchange rate falls to 2.80 we will not ask
you to pay any additional surcharge. If however the value of the
US dollar falls below 2.80 we will ask you to pay a US$15
surcharge, if the value falls below 2.70 we will ask you to pay a
US$20 surcharge, below 2.60 we will ask you to pay a US$25
surcharge etc etc. Of course exchange rates can go both up and
down so if the value of the US dollar increases against the
Peruvian Sole we will refund you the following amounts: exchange
rate greater than 3.10 we will refund US$10, greater than 3.20 we
will refund US$15, greater than 3.30 we will refund US$20 etc etc.
Peru Treks will have to show any calculations to clearly justify
such surcharges. See our
Trek Terms and
Conditions for further details.
If any of the third party costs
listed above change to increase the cost of the trek we will
immediately update the trek price listed on our website (apart
from the exchange rate which can continue to go up and down
throughout the year so the website will not be updated to reflect
these cost changes). Clients will be liable for paying any increased cost of the Inca Trail trek
upon arrival in Cusco.
Due to the new Inca Trail regulations
that limit the number of trekkers on the Inca Trail it should be
noted demand for spaces on the trek far outweigh the number of
available trek permits. Unlike many trekking
companies Peru Treks and Adventure have not taken advantage of
this situation and in real terms we have not increased the price
of our treks during the last 2 years. We feel that the service
provided by Peru Treks and Adventure is second to none, and the
price that we offer is very competitive and offers great value for
money.
*** For further details of our
Treks Terms and
Conditions click here ***
Peru Treks & Adventure is actively supporting many of the
community projects run by Andean Travel Web. If you are coming to
Cusco please bring a couple of second hand clothes, toys, school
equipment and drop them off in our office. Every month we will
help distribute the items to small villages and communities in the
Andes. For more details visit the web page
www.andeantravelweb.com/peru/projects
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