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Inca Trail 4 day Trek Group Booking Details
2012 (Mar-Dec)
IMPORTANT NOTE: We have received feedback from many
clients saying that our confirmation emails are often directed to
their spam folder rather than their inbox especially when emailing
us from your work address. We suggest using a POP3 email account
such as Gmail, Googlemail, Hotmail, Yahoo etc, to avoid possible
spam blocking with work email addresses / servers, and to be able
to contact you if you are travelling.
To ensure that you
receive our reply, please modify your Junk or Spam filter settings
to allow the incoming "info@perutreks.com" email address. You may
also want to add this email address to your list of known
contacts. This will prevent our responses from being filtered into
your Junk or Spam mail folder. If you still don't get a response
from us in 48 hrs try checking your junk mail!!
Step 1: Ensure
that you are making the reservation plenty of time in advance.
Check that there are still spaces available in our group (see
previous page for list of available dates - this information is
updated several times a week) and book as far ahead as possible
since our trek departures dates are offered on a
first-come-first-served basis. Check that your passport is valid
for at least 6 months after the date that you enter Peru. If you
do not have a valid passport or plan to renew your passport before
coming to Peru please see our
Frequently Asked Questions
page for more details.
Step 2: Fill in the Inca Trail reservation form below and email
it to us (cut out the following information, paste it into
your email to us and fill in the missing details). Details should
be filled in for each group member.
Please do not make a reservation until you have all the details
below. We cannot accept a booking without all the names,
nationalities, passport numbers and ages.
When filling in the form below please
do not capitalize all letters, do not use bold print or strike
through your chosen option or highlight your answer in a different
colour. e.g. write your name simply as John Smith. When given an
option such as Male or Female or Yes or No please delete as
applicable just leaving your chosen option. This is because your
information is converted into simple text format and some
information may get lost if you send it to us in other formats.
This helps us a lot when transferring your details directly to our
reservations database. We appreciate your help in this matter.
Thanks.
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Email Subject: just put your name and the date that you
want to start the trek
Standard Inca Trail Application Form:
We would like to make the following Inca Trail trek reservation:
Trek Title: Inca
Trail 4 day Group Service
IT4G
Basic trek price per person 2012:
US$525
Trek Departure Date:
Arrival Date in Cusco (at least 2 days before trek departure):
Person 01
Passport Name (first & family):
Passport Nationality:
Passport Number:
Passport Expiry Date:
Age (at time of starting the trek):
Gender: Male / Female
Student with ISIC card: No / Yes
Services of a third of a porter US$45 & maximum of 6kg per person:
No / Yes
Vegetarian / special diet meals required: No / Yes (if yes please
give details)
Sleeping bag rental for the 4 day trek US$20: No / Yes
Extra night at Aguas Calientes after the trek (regarding date of
train ticket only): No / Yes
Person 02
Passport Name (first & family):
Passport Nationality:
Passport Number:
Passport Expiry Date:
Age (at time of starting the trek):
Gender: Male / Female
Student with ISIC card: No / Yes
Services of a third of a porter US$45 & maximum of 6kg per person:
No / Yes
Vegetarian / special diet meals required: No / Yes (if yes please
give details)
Sleeping bag rental for the 4 day trek US$20: No / Yes
Extra night at Aguas Calientes after the trek (regarding date of
train ticket only): No / Yes
If there are more than 2 persons just
provide the same information for all group members.
Your travelling email address (if
different from the one used to initially contact us):
If the email address that you will be
using whilst travelling to Peru is different from the one used to
initially contact us please include it above. This will allow us
to keep in contact right up until your arrival in Cusco.
Notes: Your arrival date in
Cusco should be at least 2 days before your trek departure date to
allow for suitable acclimatization to the high altitude. The
expiry dates of all passports should not be less than 6 months
from the date that you plan to arrive in Peru.
We would also appreciate it if you could tell us how you found out
about Peru Treks
1. Recommended by a friend
2. Recommended by South America Explorers Club
3. Recommended by Andean Travel Web Guide to Peru
4. Recommended in
South American Handbook / Lonely Planet or other guide book
4. Advert in a guide book / magazine / newspaper
5. Searching the internet
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Email the above information
to us at: |
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IMPORTANT NOTE: We have received feedback from many
clients saying that our confirmation emails are often directed to
their spam folder rather than their inbox. To ensure that you
receive our reply, please modify your Junk or Spam filter settings
to allow the incoming "info@perutreks.com" email address. You may
also want to add this email address to your list of known
contacts. This will prevent our responses from being filtered into
your Junk or Spam mail folder.
Step 3:
We will send you confirmation of
trek availability and deposit details:
We will send you an email confirming trek availability and confirm
the total price of the trek and any additional services that you
may have requested. We will also include details of how to pay the
deposit (US$225 per person) and
the date by which you must send it.
We will usually ask you to pay the trek deposit within 3 days of
us accepting your trek booking. Do not send any
money until we have confirmed your trek dates by email
!
Step 4: Payment of the trek deposit: Having checked that
the details
in our trek confirmation email we send
you are correct, you
are ready to make the deposit.
Methods of paying the trek deposit are as follows. We will
send you more detailed information about how to pay your trek
deposit with our trek confirmation email.
(1) Payment by Pay Pal - No fees
(preferred method of payment). Many people will
already be familiar with using this system and have Pay Pal
accounts which is the primary method for purchases and sales on
E-bay. However an account is not necessary and clients can pay
with Pay Pal by just using their credit cards.
You will not be asked to pay any additional Pay Pal fees since
these fees are included in the price of the trek. We will send you further details
with our trek confirmation email.
(2) British clients can also pay their deposits
into our Lloyds TSB
account in the UK (no fees associated with this method of payment).
(3) Payment by International bank transfer
- There are additional fees associated with this method of payment.
We can only accept payments by bank
transfer to our Peru bank account for amounts greater than
US$1000.
Unfortunately we
do not accept credit cards directly.
Please note that we will only send you
detailed information on how to make the deposit payment once we have
confirmed your trek booking.
DO NOT SEND ANY PAYMENT UNTIL WE HAVE
CONFIRMED YOUR RESERVATION FIRST.
Step 5: Confirmation of trek deposit receipt: We will send
you an email confirming that we have received your trek deposit.
Step 6: Come to Cusco and pay the remaining trek balance.
You can pay the balance of the trek at our offices in Cusco
(minimum of 2 days before trek departure, before 7pm). Payment can
be made in cash US$, local currency (Peruvian Nuevo
Soles). You can withdraw cash in either US$ or Peruvian Sole from one of the many ATM
machines in Cusco (Visa, MasterCard, etc). Prior to departing for
Peru it is advisable to inform your bank that you are coming to
Peru, so that you do not experience any problems with your
credit/bank cards whilst abroad. Remember that the limit that you
can withdraw each day in Peru may be less than your normal limit
at home.
In the Event of Trek Cancellation by the Client
Please note that the trek deposit of
US$225 per person is non-refundable. The deposit is used to
reserve space within the group. Once we have made a trek
reservation with the government authorities we cannot then change
any details of the reservation (your name, passport number or
departure date). If you have to cancel your
trek booking government authorities will not let us fill your
cancelled spaces with other clients, we just have to depart with a
smaller less-economic group. Once purchased the trek
permits are non-refundable and non-transferable.
(i) Trek cancellation prior to 7pm two days prior to trek
departure (after having paid the trek deposit): Loss of trek
deposit. All other payments will be refunded in full. Note that if
the trek balance is not received prior to 7pm two days before trek
departure then the trek will be deemed to have been cancelled and
the deposit cannot be returned. Once we have bought the trek
permits it should be noted that we cannot then substitute other
trekkers in your place if you have to cancel. The Inca Trail trek
permit, bus ticket and train ticket will not be returned.
(ii) Trek cancellation between 7pm two days before trek departure
and prior to actual trek departure (i.e. once you have paid for
the trek in full): The unused Inca Trail trek permit will be
returned as well as the train ticket for Aguas Calientes to
Ollantaytambo and the bus ticket from Machu Picchu down to Aguas
Calientes. If you have hired the services of third of a porter we cannot refund
your payment and the porter will continue on the Inca Trail as
originally contracted to do so. If you have hired a sleeping bag
we will refund this amount in full.
iii) Once you have started the Inca Trail (i.e. once you board the
bus in the morning) we can only return your train ticket
from Aguas Calientes to Ollantaytambo and your bus ticket from
Machu Picchu down to Aguas Calientes. We cannot make any cash refunds.
Failure to be able to continue with the trek will be treated as a
cancellation. Any costs associated with returning to Cusco or
returning to Ollantaytambo and then continuing to Aguas Calientes
and then onto Machu Picchu must be met by yourselves. These costs
include all transport costs (you, the guide and any friends
accompanying you), hotel accommodation and any medical expenses
(thankfully this is a very rare event).
In the event of any trek cancellation, Peru Treks will
be happy to cooperate in providing any necessary documentation to
enable a legitimate insurance claim.
IMPORTANT:
Possible changes to Inca Trail trek price 2012:
(information updated on the 10 January
2012)
The above Inca Trail prices are based
on the following third party costs which are outside of our
control:
1: Inca Trail entrance fee is
300 Peruvian Soles (S/.254 + S/.46 sales tax) which is about
US$112
(US$35 discount for students with ISIC cards and children <16yrs)
and 43 Soles, about US$16 for all of our porters. The price paid
for the entrance fee is clearly marked on the trek permit. This
price includes entrance to Machu Picchu. The government reserves
the right to increase the entrance fee at any time and may only
give us one or two weeks notice.
2: Included in the price of the trek
is the one-way journey on the train from Aguas Calientes to
Ollantaytambo on the Peru Rail Expedition service 84 which currently
costs US$37 per person Mar-Apr & US$50 (May-Dec). (details of service and price can be
checked on the Peru Rail website
www.perurail.com).The Peru Rail website states that
they reserve the right to change the price at anytime. There is
also the possibility that Peru Rail will no longer sell a one-way
ticket and will only sell return tickets i.e. Ollantaytambo -
Aguas Calientes - Ollantaytambo. If this is the case it is
possible that the price of the ticket could double!! However this
is unlikely. We will try to do everything in our control to keep
the price of the ticket to as low as possible but clients must be
prepared for such increases in the price of the train ticket. Peru
Rail currently runs a monopoly service so we don't have an
alternative (Peru Rail is 50% owned by Orient Express, a British
company which is registered in Bermuda and listed in the NY stock
exchange). The price paid for the train ticket is clearly marked
on the ticket.
3. Included in the price of the trek
is the bus ticket from Machu Picchu to Aguas Calientes
which currently costs US$9 per person. It is not anticipated that
these costs will increase during 2012, and if they do they are
unlikely to increase by more than US$2 per person. The price paid
for the bus ticket is clearly marked on the ticket.
4. Local sales taxes known as
IGV are included in the price of the Inca Trail trek. The
currently rate of IGV is 18%. It is not anticipated that this rate
will increase during 2012.
5. Exchange Rate. The Inca Trail trek price for 2012 is
based on an exchange rate of 1 USD = 2.75
Peruvian Soles. Although we accept payment for the trek in US
dollars the majority of our expenses are in Peruvian Soles (trek
permits, office & porter wages, food, taxes). Peru Treks will absorb any change in
costs up to 15 points difference from
2.75. i.e. if the exchange rate falls to 2.60 we will not ask you
to pay any additional surcharge. If however the value of the US
dollar falls below 2.60 we will ask you to pay a US$15 surcharge,
if the value falls below 2.55 we will ask you to pay a US$20
surcharge, below 2.50 we will ask you
to pay a US$25 surcharge etc etc. Peru Treks will have to show any
calculations to clearly justify such surcharges.
If any of the third party costs
listed above change to increase the cost of the trek we will
immediately update the trek price listed on our website (apart
from the exchange rate which can continue to go up and down
throughout the year so the website will not be updated to reflect
these cost changes - see
Trek Terms
& Conditions 2012 for more details about change in exchange rate). Clients will be liable for paying any increased cost of the Inca Trail trek
upon arrival in Cusco.
Due to the new Inca Trail regulations
that limit the number of trekkers on the Inca Trail it should be
noted demand for spaces on the trek far outweigh the number of
available trek permits. Unlike many trekking
companies Peru Treks and Adventure have not taken advantage of
this situation and in real terms we have not increased the price
of our treks during the last 2 years. We feel that the service
provided by Peru Treks and Adventure is second to none, and the
price that we offer is very competitive and offers great value for
money.
*** For further details of our
Treks Terms and
Conditions click here ***
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